Senior Account Receivable Specialist

Position Type: Full Time Location: Philippines (Remote) Schedule: Monday-Friday, 8:00 AM - 5:00 PM MT ABOUT THE COMPANY Our client is a fleet company in the US, offering on-call and on-site repairs and services specializing in light, medium and heavy duty gas & diesel fleet maintenance and service repairs. ABOUT THE ROLE As a Senior Accounts Receivable Specialist, you will be responsible for leading high-volume accounts receivable (AR) operations, ensuring accurate and timely invoicing, cash applications, proactive collections, and customer account reconciliations. We are looking for a collaborative, detail-oriented, and action-driven individual with strong English communication skills who thrives in a high-volume, fast-paced environment. RESPONSIBILITIES Accounts Receivable & Invoicing - Process, verify, and issue high-volume customer invoices accurately and efficiently for fleet maintenance services. - Monitor customer account balances and perform daily/weekly AR sub-ledger reconciliations with the general ledger. - Investigate and resolve billing discrepancies, unapplied cash, short payments, and customer invoicing inquiries. Cash Application & Collections Management - Perform daily cash applications across various payment methods (ACH, wires, credit cards, checks). - Monitor aging reports daily and execute proactive, professional collections outreach on overdue accounts. - Partner directly with clients to resolve billing issues, secure prompt payments, and maintain healthy cash flow. Reporting & Compliance - Generate weekly and monthly AR aging, collection metrics, and transaction volume reports for management. - Maintain comprehensive documentation and uphold strict internal financial controls. - Assist with internal and external audits by providing clear AR schedules and supporting documentation. Process Optimization & Team Support - Collaborate cross-functionally with operations and service teams to streamline billing workflows. - Identify bottlenecks in the billing and collection cycle and implement process improvements for high-volume handling. COMPETENCIES AND QUALIFICATIONS - Bachelor’s degree in Accounting, Finance, or a related field. - Minimum 3+ years of dedicated experience in high-volume Accounts Receivable, billing, and collections. Experience in fleet maintenance, logistics, or service industries is a plus. - Proven track record of efficiently managing heavy transaction volumes in a fast-paced environment with high accuracy. - Proficiency in accounting systems (e.g., Ramp, QuickBooks, Microsoft Dynamics 365 Business Central, or similar ERPs) and intermediate to advanced Microsoft Excel skills. - Excellent written and verbal English communication skills for professional, client-facing collection discussions. WHAT WE OFFER - 100% Remote Work - 13th Month Pay - Healthcare (HMO) - Comprehensive Fringe Benefits package - Paid Service Incentive Lead (SIL) - Paid Philippines Holidays - Free Learning and Development Programs APPLICATION PROCESS We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible. Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.